A Comprehensive Guide to Filing a Customs Declaration Form (CDF) in Kenya

Kenya’s trade sector which is driven by imports and exports requires proper documentation to comply with customs regulations. One of the key documents is the Customs Declaration Form (CDF) managed by the Kenya Revenue Authority (KRA). Filing this form correctly ensures smooth clearance, no delays and no penalties.

This guide will walk you through step by step on how to file a Customs Declaration Form in Kenya using the digital Kenya TradeNet System.

What is a Customs Declaration Form (CDF)?

The Customs Declaration Form is a required document for declaring the type, quantity and value of goods being imported or exported. It serves three purposes:

1. Accurate calculation and payment of taxes and duties.
2. Compliance with Kenyan trade regulations.
3. Record keeping for customs and trade audits.

Kenya has made this process digital through the Kenya TradeNet System where you can file declarations online and manage them easily.

Step by Step Guide to Filing a Customs Declaration Form

Step 1: Register on the Kenya TradeNet System

To start, create an account on the Kenya TradeNet System:

1. Go to Kenya TradeNet System website.
2. Click on Register and fill the registration form:

• Businesses input PIN and company details.
• Individuals input national ID or passport.

3. Verify your account through the email sent during registration.

Step 2: Collect the Required Documents

Make sure you have the following documents ready:

• Commercial Invoice: Description of goods being shipped.
• Packing List: Breakdown of shipment contents.
• Bill of Lading or Airway Bill: Proof of shipment.
• Import/Export Licenses: If applicable.
• Certificates of Origin: For specific goods.
• Proforma Invoice: For imports.

Step 3: Login and Start the Declaration

1. Login to your Kenya TradeNet account.
2. Go to Customs Declaration Module and click on Create New Declaration.
3. Select declaration type:

• Import Declaration Form (IDF) for imports.
• Export Declaration Form (EDF) for exports.

Step 4: Fill the Customs Declaration Form

Fill in your shipment details:

• Consignor and Consignee Details: Sender and recipient names and addresses.
• Goods Description: Type, quantity and value of goods.
• HS Codes: Use the Harmonized System Codes to classify your goods and determine duty rates.
• Port of Entry/Exit: Enter the customs station handling the shipment.

Tip: Use the HS Code Lookup Tool on the Kenya TradeNet System to verify.

Step 5: Attach Supporting Documents

Scan and upload clear copies of the required documents such as invoices, certificates and licenses. Make sure they are legible to avoid delays.

Step 6: Submit and Pay Duties

1. Review all details before submission.
2. Submit for KRA review.
3. Pay duties through:

• M-Pesa (Mobile money).
• Bank.
• Online payment platforms.

Step 7: Wait for Approval and Clearance

After submission:

• KRA will process the declaration.
• Once approved you will get a Release Order for the goods.
• Respond to any queries through the TradeNet portal to avoid delays.